Smarter Payment Solutions for Project Teams

Easing the Biggest Pain Point for Project Teams: Smarter Payment Solutions at YourSpace

For construction crews, engineering teams, government contractors, and project-based travelers, one issue consistently rises to the top: payment frustrations. In 2025, companies report that managing hotel payments has become the single most time-consuming and error-prone part of workforce lodging.

That’s why YourSpace Hotels is building solutions designed to remove friction, reduce out-of-pocket burden on employees, and give companies the visibility and control they need.

Why Payment Is the #1 Challenge for Project Buyers

Project-based travel is unique. Crew sizes fluctuate. Schedules shift. Travelers rotate weekly. Lodging needs change overnight. And when payment systems are outdated, project teams struggle with:

• Employees using personal cards for long stays
• Lost receipts and slow reimbursement
• Manual approvals and inconsistent billing
• Difficulty reconciling which charges belong to which job site
• Limited visibility into real-time spend
• Hotels not accepting virtual cards or direct billing

This creates unnecessary frustration for buyers, superintendents, and field teams — and slows down the actual work.

Modern Payment Solutions for Construction & Workforce Travel: Today’s leading companies are moving to streamlined digital payment infrastructure that eliminates friction and simplifies cost control. YourSpace aligns directly with these solutions.

1. Direct Billing — The Gold Standard for Construction Teams

Direct billing remains the most widely used and most effective payment model in workforce lodging. YourSpace supports:

• Single consolidated invoices for all rooms
• Weekly or monthly billing cycles
• Itemized folios that can be coded by project or job site
• No employee out-of-pocket costs
• Reduced administrative burden on AP teams

For crews rotating in and out of a project, this is a major advantage — and a differentiator for YourSpace.

2. Virtual Cards — Secure, Controlled, Project-Specific

Virtual credit cards (VCCs) are now a core payment solution for construction and project travel. YourSpace accepts virtual cards from major platforms, giving companies:

• Single-use or limited-use numbers
• Pre-approved spending limits
• Automatic policy controls
• Protection against fraud
• Real-time spend visibility
• Easy reconciliation

This meets the needs of 2025 procurement teams who require tighter financial oversight without slowing down booking.

3. Specialized Workforce Lodging Platforms

YourSpace is fully compatible with the leading platforms used by construction, engineering, and industrial companies, including:

• Corpay Lodging
• Engine Business Travel
• LodgeLink

These tools streamline the entire travel cycle:

• Crew booking
• Rate negotiations
• Direct billing setup
• Virtual card issuance
• Real-time tracking
• Consolidated statements
• Project-coded expenses

Many platforms also allow companies to filter hotels by job-site proximity — essential for minimizing commute times and maximizing productivity.

4. Corporate Cards with Integrated Expense Management

For companies using corporate travel cards, YourSpace supports a smoother experience by working seamlessly with T&E platforms that offer:

• Automated expense categorization
• Real-time cost reporting
• Project-based coding
• Policy enforcement

This reduces mistakes and ensures accurate job costing.

5. Per Diem & Crew Spending Controls

Some construction companies now issue virtual per diem cards — such as Corpay’s Trip Card — to cover meals, fuel, or small incidentals.

These cards integrate well with YourSpace and offer:

• Pre-approved daily spending limits
• Transaction-level visibility
• Fraud prevention
• Simplified reconciliation

For large crews, this eliminates cash-per-diem headaches and improves compliance. Why These Solutions Matter for Construction Teams

Consolidated Invoicing: Project managers receive a clean, line-item statement coded to each job site — critical for accurate project accounting.

Cost Control & Visibility: Companies get real-time insight into spending, enabling better forecasting and tighter budget management.

Flexible, Crew-Friendly Operations: Construction schedules change daily. YourSpace supports:

• Last-minute extensions
• Sudden crew increases
• Short-notice departures
• Reservation modifications without penalty

Proximity to Job Sites: Flexible booking tools and platform integrations help teams stay close to the work — improving safety, efficiency, and morale.

YourSpace: Purpose-Built for the Workforce Traveler. Alongside modern payment systems, YourSpace provides what construction crews need to stay productive and comfortable:

• Full kitchens
• Full-size refrigerators
• In-suite washers and dryers
• Fast Wi-Fi
• Secure lockers
• Outdoor grilling areas
• Weekly housekeeping
• Oversized parking area
• Smart TVs
• Pet-friendly accommodations

And most importantly — a smooth, predictable payment experience for project teams.

The Bottom Line-By removing payment friction, supporting modern digital billing tools, and aligning with industry-leading platforms, YourSpace provides a lodging experience that saves time, reduces admin burden, and keeps crews focused on delivering the project — not on managing hotel receipts.

If your team is navigating complex billing or managing rotating travelers, we can help streamline the entire process.

Contact YourSpace Hotels to set up a payment solution designed for your next project.